Office of Management and Budget (2020 Presidential transition)

Book 3 - Organization Overview
Entire 2020 DOE Transition book As of October 2020

NNSA’s Management and Budget (NA-MB) supports DOE’s mission by resourcing the Nuclear Security Enterprise.

Mission Statement

Management and Budget provides timely, cost- effective, and efficient administrative and financial support for the NNSA federal staff, including federal salaries and expenses (FSE).

Budget

Fiscal Year	Budget
FY 2019 enacted	$410,000,000
FY 2020 enacted	$434,700,000
FY 2021 requested	$454,000,000

Human Resources

FY 2020 authorized full-time equivalents (FTEs): 240 FTEs and 22 overseas attachés representing the Department.

History

The position of Associate Administrator for Management and Administration was established with the creation of NNSA in 2000. In 2011, the functions of acquisitions and project management, plus information technology and cybersecurity, moved to separate NNSA organizations. At that time, the office name was changed to Management and Budget.

Functions

Audits and Internal Affairs

Provides effective NNSA-wide coordination for all Inspector General (IG) and Government Accountability Office (GAO) audit activities. Coordinates responses to IG and GAO recommendations and coordinates NNSA’s activities to track corrective actions. Coordinates actions to address IG Management Referrals and provides an audit/investigative capability for fact finding, validation, and program evaluation services related to areas of management concern

Human Resources

Works as a strategic partner with senior leaders to deliver human resources policies, procedures, practices, and workforce planning strategies that facilitate effective program management, foster sound human capital management, and provide for an accountability system that adheres to merit system principles.

Business Services

Manages, coordinates, and provides acquisition planning and support; office space and logistics; employee concern program contact; and quality management consultation at Headquarters. Provides travel policy and administration and implements Quality Management Systems Assessments throughout the NNSA complex. The Office serves as the primary interface between NNSA and the DOE Headquarters offices regarding NNSA administrative services for the National Capital Region.

Learning and Career Management (LCM)

Works as a strategic partner across NNSA to advance the development of talent, leadership, employee training, career development, and succession planning policies and programs. Cultivates a healthy work culture that empowers employees, strengthens employee engagement, leverages diversity, and promotes inclusion through corporate strategic initiatives. Builds educational partnerships to recruit, train, and retain a world-class workforce for the 21st century, and builds a cadre of professionals to lead America’s Nuclear Security Enterprise.

International Operations

Oversees the management, administration, and implementation of NNSA and Departmental policies, procedures, and systems pertaining to the agencies’ overseas offices at U.S. Embassies. Serves as the NNSA point of contact to the Department of State Office of Overseas Employment and represents DOE and NNSA interests in intra- and inter-agency overseas issues.

Resource and Matrix

Provides direct support to program and field offices to implement all aspects of the corporate Planning, Programming, Budgeting, and Evaluation (PPBE) system by ensuring that offices are staffed with experts to implement standardized PPBE processes. Manages requests and communicates with the programs and field offices for prioritization of tasking and staffing work requests. Coordinates with other NA-MB staff to successfully integrate PPBE products and ensure availability of support for financial integration, budget, and cost estimating activities

Corporate Budget

Manages, directs, supports, and oversees activities to assure integrity, quality, and compliance of products associated with NNSA’s PPBE processes; works closely with Resource and Matrix Teams to assure consistent financial practices throughout NNSA; and works with other MB Teams throughout the PPBE cycle in either a lead or supporting role to facilitate integration of NNSA information and products.

Business Systems and Integration

Uses information technology and business processes to improve PPBE capabilities of NNSA. This includes improving the financial integration of NNSA data by developing a common data reporting framework, a common work breakdown structure, and common cost elements. The team also leverages information technology and financial standardization to support the planning and programming parts of PPBE.

Financial Performance

Manages, directs, and supports activities to assure the effective financial management stewardship and financial integrity of the programs, activities, and resources at NNSA. Serves by developing and implementing NNSA policies and systems in the areas of accounting and financial management; financial and accounting systems; and other financial performance activities.

Programming, Analysis, and Evaluation (PA&E)

PA&E leads the NNSA programming process to develop the Administrators Preliminary Decision Memo documenting NNSA resource request to the DOE Secretary for the Future Years Nuclear Security Program (FYNSP). PA&E also provides decision support to Program Offices, including DOE Order 413.3B, Program and Project Management for the Acquisition of Capital Assets, analyses of alternatives, and other studies, including business case analysis.

NNSA Executive Secretariat

Manages correspondence for the NNSA Administrator and reports to Congress. The Executive Secretariat also serves as the NNSA Headquarters Classified Document Control Station, coordinates conference management, and manages internal NNSA communications to employees.

Recent Organization Accomplishments

FY 2022 Budget

Build Successful, on-time delivery of a draft FY 2022-2026 Programming budget that has been transmitted to the Office of Management and Budget (OMB) through DOE-CFO. NNSA also implemented a new Nuclear Weapons Council interagency planning process in building this budget.

Helped NNSA Achieve Highest Staffing Levels since 2013

NNSA’s core weapons and non-proliferation budget has increased 84 percent from 2009-2020, while federal staffing levels have decreased 10 percent over that same time period. NNSA is working to increase its staffing numbers after many years of decline. NNSA will end FY 2020 with about 1,747 employees on board, excluding Naval Reactors and the Office of Secure Transportation. This will be the highest end of year on-board strength since 2013.

PPBE Realignment

Successfully implemented the realignment of NNSA’s PPBE functions and products to be co- located within NA-MB. The resultant synergy across the newly realigned teams has reduced stovepipes in knowledge and communication; enhanced timeliness and consistency of budget products; increased responsiveness to internal and external requests; and achieved budget all major budget milestones.

Overseas Presence Advisory Board (OPAB) New Charter

Successfully executed a new OPAB Charter in FY 2020 that created a Board comprised of DOE and NNSA senior leadership to manage DOE’s overseas program, including selection of attachés and whether NNSA or DOE International Affairs is lead responsibility for a specific country. NA-MB is responsible for all operational issues for both DOE and NNSA attachés in 18 countries.

In the 2019 Best Places to Work in Government report, NNSA’s training and development ranked in the top 15 percent of all Federal Government agencies in FY 2020, LCM processed over 1,075 training requests. Established the Nuclear Security Enterprise Educational Partnership Consortium and expanded the Minority Servicing Institutions Partnership Program to include 33 minority servicing institutions, 11 laboratory and plant partners, 2 non-profits, and 13 consortia.

Developed Common Work Breakdown Structure (WBS)

Implemented a common WBS for all NNSA Management and Operating (M&O) partners and programs with data collection to begin at the start of FY 2021.

Leadership Challenges

Support the federal workforce in a continued COVID-19 environment and prepare for the return of federal staff when conditions allow

Recruit, train, and retain Federal employees. Manage the logistics for a new transition team.

Critical Events and Action Items

3-month events

• Operate under a budget continuing resolution impeding NNSA’s modernization programs.

• Prepare budget materials or adjustments to align with new Administration priorities.

• Hire and deploy overseas attaches to priority countries by end of first quarter FY 2021.

• Monitor COVID-19 costs, budget impacts, and return of federal work force.

6-month events

• Plan and support execution of M&O contract transitions

• Delivery of the FY 2022-2026 Budget to Congress on February 1, 2021.

12-month events

• Increase NNSA Federal staff to 1,943 FTEs by September 30, 2021.

• Maintain clean opinion on financial statement audit.

• Complete renovation of approximately 22,000 square feet of secure space to increase occupancy and modernize office environment.

Organizational Chart

Organizational Chart

Internal

Department of Energy

NNSA Office of Management and Budget

NNSA Office of Management and Budget

External

Department of Energy

NNSA Department of Energy Offices

NNSA Office of Management and Budget